Reservations
A tentative reservation may be placed and must be confirmed within seven (7) days with the required payment. A non-refundable deposit of 100% of the rental fee is due with the signed contract.

Payment
Checks should be made payable to the Van Wezel Performing Arts Hall. The check face must have complete name, address and telephone number of the individual or organization making the payment. Mail payment to: Van Wezel Performing Arts Hall, 777 N. Tamiami Trail, Sarasota, FL 34236.

Reservation or Event Termination
Management or an authorized representative of the Van Wezel reserves the right to terminate reservations/event for any area during the conduct of any scheduled activity if it is deemed that activities endangering the health and safety of patrons or interfering/infringing on the rights of others are taking place, or if furnishings or facilities are incurring damage as a result of usage, or if the space is used for an improper, immoral or objectionable purpose.

Alcoholic beverages & Catering
The service of alcohol is permitted only under the following conditions: User must arrange for alcohol service with Michaels On East. Caterer, client and guests are not permitted to bring alcohol of any kind on the premises. Michaels On East is also a full service caterer with a varied menu.

Animals
Except for guide dogs for the visually impaired and working dogs, animals are not permitted in the auditorium, lobbies, on the stage, or any other areas within the Van Wezel Performing Arts Hall without written permission.

Backstage Catering
Please coordinate backstage catering with the Van Wezel Technical Director who can recommend appropriate services.

Broadcast
Advance approval and fees are required for recording or broadcasting any performance, lecture, concert and/or public or private meeting by radio or television. Recording also subject to IATSE Local 412 rules and fees.

Capacities
Exceeding posted capacities will result in fire code violations and cause the Van Wezel staff to terminate event.

Concessions
No sales, authorization of sales, or distribution of food items, merchandise, or special services are allowed without prior written approval from the Van Wezel Management. Concessions are subject to a 20% house commission, 25% when Van Wezel sells.

Furniture
Furnishings are not to be moved from one room to another or outside unless authorization is obtained from Van Wezel staff. If special equipment is required, it may need to be rented through an outside vendor.

Hall Policies
User is responsible for informing all guests, caterer, DJ, etc. about Hall policies.

Indemnification
In consideration for the use of the Grand Foyer, the person/organization and/or its representative agrees that:

a. It will pay for all damages to any property of the Van Wezel resulting directly or indirectly from the conduct of any member, officer, employee, agent or guest of the named person or organization or any of its invitees.

b. It will hold harmless and indemnify Van Wezel from and against any and all liability that may be imposed upon it, for any injury to persons or property caused by the named person or organization or any other person in connection with the meeting/event.

It is understood that the Van Wezel Performing Arts Hall assumes no responsibility whatever for any property placed in the facility in connection with a meeting/event and that the Van Wezel is hereby expressly released and discharged from any and all liability for any loss, injury or damage to persons or property that may be sustained by reason of a meeting/event.

The Van Wezel also requires clients to provide a certificate of general liability insurance for any event being held at the Van Wezel facilities naming the Van Wezel and the City of Sarasota as additionally insured in the amounts of $1,000,000 bodily, $2,000,000 aggregate. Proof of insurance must be submitted no less than ten (10) working days prior to effective date of User's rental contract.

Decorations / Flyers / Signs
The Hall reserves the right to distribute to the audiences announcements and literature. All decorations are to be free standing. Candles must be in a container 2 times its height. The use of nails, tacks, tape or similar materials to affix decorations is prohibited. User will be held financially responsible for repair/replacement of any damages or defaced property. Decorations or signs shall not be placed in the Hall, lobbies, or outside of the building on the premises without permission. Also not permitted: confetti; helium balloons; rice; soil, sand or glitter on carpeted area; handwritten signs; decals or any tape leaving a residue; spray paint.

Flammable Material & Pyrotechnics
The use of flammable material, open flames or other such devices are prohibited. Liquids or solid substances of an explosive or highly inflammable nature are prohibited. The use of Pyrotechnics requires a 3-week advance notice and written approval as well as a Sarasota County Fire Department Permit.

Music & Sound
Music and noise must comply with the requisite City of Sarasota noise ordinance and not disturb other functions at the Van Wezel. It is recommended that entertainment contracted by User make an appointment with Van Wezel staff to see facilities prior to the event.

Outside Equipment
User, caterer, decorator, florist or entertainment property cannot be stored overnight, either prior to or following rental period or between events. All equipment, including rental items, are to be removed from the facility immediately after a function. Van Wezel will not be responsible for any equipment belonging to an outside party. Please mark your equipment accordingly. In addition, deliveries will not be accepted prior to the scheduled time specified in the contract. Advance approval required for any motion picture machine, projecting machines, stereopticon, or phonographic apparatus. The method of installation, operation and equipment of any such machine shall be subject to the supervision of the Hall.

Parking
At no time, should any car be blocking a fire lane, dumpster or park in a reserved parking space. Parking in a loading zone should be limited to unloading and loading and vehicles should be moved to a marked parking space as soon as possible. Those in violation are subject to be ticketed and towed at the owner's expense.

Public Safety
Renters are prohibited from placing items in corridors or blocking emergency exits or obstructing any portion of the sidewalks, entries, halls, elevators, or ways of access to the public utilities of the building. Clearance must also be maintained around sprinkler heads and nothing may be attached to them. Additional security staff may be required at the expense of User when deemed necessary by Van Wezel Management.

Required Personnel
Event Management and Custodial/Maintenance staff are mandatory for each event. The number of personnel required is determined by specific needs of each individual event. Event Management is charged at a flat rate for most events. Following the rental period, Custodial/Maintenance fees may be charged at an hourly rate for cleaning facilities.

Smoking
The Van Wezel Performing Arts Hall is a non-smoking facility. There are ashcans located just outside facility entrances for the convenience of all guests who smoke.

Subletting
The Van Wezel shall not be sublet in any way to any other person or organization.

Surcharges & Commissions
All tickets sold are subject to Capital Improvement Surcharges: $1 for tickets $10 and under, $3 for tickets over $10. Six seats selected by the Hall will remain at all times under the control of the Hall and are in no way included in any rental agreement or settlement. Concessions are subject to 20% commission, 25% if Van Wezel provides a seller.

Technical Equipment
All stage equipment used in connection with any performance, concert, lecture and/or public or private meeting other than some inventories available to the Applicant under this Agreement shall be approved by the Hall and shall be furnished and paid for by the Applicant. Pianos, organs, and other special house equipment will be furnished as required at rates in force. All stage work shall be done at Applicant's expense, under the supervision of and subject to the approval of the Hall.

Tents
Tents larger than 10' x 10' must be approved and a permit issued by the City of Sarasota.

Valet
Valet service is available through the valet service contracted by the Van Wezel. Current rate is $7/car fee charged to patrons. Special arrangements can be made through Central Parking at 727-438-8490.